The Archive, Museum and Archaeology platform

The CollectionsBase software suite

CollectionsBase provides public access to the records of over 100 organisations large and small.

CollectionsBase Standard. Single integration from Modes, CALM, Adlib, Mimsy, EMu, AtoM, MuseumPlus, MicroMusee. Bespoke template to match your existing website, or alternatively we can provide the complete solution for your service. Can include WooCommerce e-commerce to standard gateways, Culture24 Events plugin, ticketing and historic maps.

CollectionsBase County Aggregation. Provisioned for county council record offices, typically used to provide public access to CALM, and in aggregation with Museums using Modes and HER services using HBSMR or Arches. Digital surrogate delivery using Digital Preservation system connections and IIIF.

CollectionsBase CRM : Reader and Order Management. Our flagship product for county record offices and archives services. Provides Reader ticket registration, advance document ordering, reprographics quotes, PAYG and subscription access to digital surrogates, search room booking and session management. Full end to end document production using our own Android Zebra based barcode application.

Product Video

A short demonstration of catalogue search, Reader registration and search room booking, reprographics quotation request and geocoded archive records on maps.

Full geospatial GIS with archaeology findspots and museum objects
IIIF manager, cloud storage and Preservica ingest pipeline
Mosaic image gallery with dynamic search and refinement

“The system works well; staff don’t need to be IT wizards and now that the system is all set up and running smoothly, each partner uploads their data on an ‘as and when’ basis so that they are in control of what data goes onto the websites and when.”

Black Country History community manager

Setup and Annual Prices

CollectionsBase is available in standard off the shelf builds supplied as a hosted, Software as a Service product. Some customisation for the Customer Relationship Management and Council Payment gateway connectors is always required.


£4750 + VAT £675 + VAT p/a

Single Modes, CALM, Emu CMS with bespoke design.

  • Search, gallery, timeline, maps, events, IIIF digital surrogates


£15500 + VAT * £2575 + VAT p/a *

Archive, museum, HER aggregations. County Record Offices

  • Upto 2 million records

  • archival hierarchy

  • IIIF digital surrogates

  • e-commerce reprographics; Civica and Capita gateways. Can be purchased via G-Cloud. *typical price; quote required


£32000 + VAT £3000 + VAT p/a

Reader and Order Management

  • Search room booking, management, triplicate tickets; Reader Registration and ARA card integration, quotes and PAYG/subscription access to surrogates. Can be purchased via G-Cloud